Office Manager
Are you the person who keeps everything running smoothly? Who stays one step ahead, keeps the office organized, and allows colleagues to focus on what they do best? Then this could be your next challenge.
We’re seeking an all-round Office Manager to be the heartbeat of our office in Breda. Someone who thrives on organization, planning, and making things happen — from daily office operations to managing travel and coordinating events.
Why VIDA?
VIDA is a leading company in bio‑energy, converting biomass into renewable energy. The company develops and operates energy assets in the Netherlands and the United Kingdom. With a strong focus on sustainability, VIDA delivers practical solutions that actively contribute to the transition towards renewable energy.
Our three core values, Create Positive Energy, Build with Ownership, and Lead by Action, form the foundation of everything we do.
Working at VIDA means being part of a dynamic, diverse, and inclusive work environment where growth, teamwork, and meaningful impact are central. Based in Breda, reporting to the CEO, you will have the opportunity to join an international organization that values its people, encourages collaboration, and drives progress in renewable energy.
Your Role as Office Manager:
The Office Manager plays a key role in keeping our office running smoothly and efficiently. This versatile position covers a wide range of organizational, administrative, and facilities-related tasks, providing essential support across the organization. In addition, the Office Manager takes the lead in organizing meetings, business travel and coordinating both internal and external events. As the central point of contact for the office, you ensure a structured, well-organized, and professional environment where colleagues can focus on what they do best.
Key responsibilities:
- Ensure the daily office operations run smoothly
- Support management and colleagues with administrative tasks
- Manage calendars, appointments, and meetings
- Coordinate administrative and organizational processes
- Organize business travel (flights, hotels, transportation)
- Plan and manage internal and external events and meetings
- Maintain relationships with suppliers and partners
- Identify and implement smarter, more efficient ways of working
Requirements / Qualifications
- Proven experience in office management or a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proactive, solution-oriented, and able to work independently.
- Proficient in Microsoft Office or similar software.
- Ability to handle confidential information with discretion.
- Flexible and able to adapt to changing priorities.
Profile
- Strong organizational and multitasking skills — you keep everything on track.
- Proactive and solution-oriented, able to take initiative independently.
- Excellent communication skills, both written and verbal.
- Detail-oriented and accurate in administrative work.
- Experience in office management, administration, or a similar role.
- Comfortable coordinating business travel and organizing events.
- Tech-savvy and proficient with Microsoft Office or similar tools.
- Able to build relationships with colleagues, suppliers, and partners.
- Flexible, adaptable, and able to handle changing priorities.
- Discreet and trustworthy with confidential information.
What We Offer
- A competitive salary, aligned with your experience and skills.
- A supportive and inclusive work environment where your contribution and development are valued.
- 27 days of annual leave, plus Bank Holidays.
- A solid pension scheme to support your long‑term future.
- Flexible working hours to promote a healthy work‑life balance.
- Training and development opportunities, tailored to your career goals.
- A dynamic, international work environment where your contribution truly makes an impact.
Apply Now!
Join VIDA and take the next step in your career. Are you motivated to make an impact and ready to grow with a company committed to sustainability? We would be delighted to hear from you.
Apply Now
Email your application to: imh@vtti.com
Attn: Shiva Ahmadi – Senior Talent Acquisition Specialist, VTTI/VIDA
Hiring process
We invite you to take a look through our website to get an insight into our business, our values, our ambitions, and our people.
When you are ready to apply, the first step is simple: submit your application through our website or via LinkedIn. You will need to upload your resume and any other relevant documents specified in the job description, such as a portfolio. We also encourage you to write and upload a short cover letter explaining why you are a great fit for the role.
Do you already know someone at VTTI? If so, they may be open to sharing their experiences, answering any questions, and even introducing you as a referral candidate.
We embrace diversity, inclusivity and non-discrimination in our hiring practices, and are open to people of all backgrounds. We recognize that different applicants may have different needs, so feel free to share any support needs with our recruiter, for example due to any type of disability. It is in our interest to help you show us the best, most comfortable version of who you are.
Once we have received your application, our recruitment team will review it to see if your skills and experience align with the role.
If we think you could be a good fit, we may schedule a quick phone or video call to get to know you a little better. This is a chance for us to learn more about your background and for you to ask any questions you might have about the role or our company. We will also discuss your experience with the hiring manager or panel.
If we think you might be a better fit for a different position within our organization, now or in the future, we will contact you and discuss the opportunity and/or next steps.
If things go well during the initial screening, you will move on to the first interview.
We want this to be a two-way conversation—because this is also your opportunity to find out more about whether you would like to work with us and make VTTI the next step in your career. The process and the number of interviews depending on the seniority level and the location of the role. All candidates for the same position will follow the same process.
Depending on the role we might ask you to prepare a technical task or business case or ask you to complete a short personality assessment, a skills assessment, or a full day in-person assessment. The purpose of this is to give us a better sense of how you approach problem-solving, your leadership style and/or how you would apply your skills to the role.
You are also welcome to ask for an extra interview or an orientation day at the terminal or office, if you need further conversations or in-person experience to make your decision.
We value your time and effort and will do our utmost to provide feedback as quickly as possible.
Whether it’s an offer or constructive feedback, we will try to communicate clearly with you about the next steps.
If you are offered the role, be available to answer any questions you might have. We know that changing jobs is something you don’t do every day and is a major life event, so we’ll try to support you as well as we can.
Good luck, and we can’t wait to meet you!
