Operations Administrator
VIDA Bioenergy Wormslade & VIDA Bioenergy Glentham
Your Next Chapter in Administration at VIDA
Are you an administrative professional with relevant work experience, ready to take the next step in an international and dynamic environment? At VIDA, a company committed to sustainable bio‑energy solutions, we are looking for an Operations Administrator to strengthen our operations teams at our production sites. This is a varied and hands‑on role within a growing organization, focused on sustainable energy and practical, future‑oriented solutions.
Why VIDA?
VIDA is a leading company in bio‑energy, converting biomass into renewable energy. The company develops and operates energy assets in the Netherlands and the United Kingdom. With a strong focus on sustainability, VIDA delivers practical solutions that actively contribute to the transition towards renewable energy.
Our three core values, Create Positive Energy, Build with Ownership, and Lead by Action, form the foundation of everything we do.
Working at VIDA means being part of a dynamic, diverse, and inclusive work environment where growth, teamwork, and meaningful impact are central. Based in Wormslade, you will have the opportunity to join an international organization that values its people, encourages collaboration, and drives progress in renewable energy.
Your Role as Operations Administrator
As an Operations Administrator, you support the operations teams at our production sites in Glentham and Wormslade by ensuring that day‑to‑day administrative and operational processes run smoothly. You play a key role in the purchase‑to‑pay process and act as a central point of contact between on‑site operations, finance, and external partners.
Your day‑to‑day activities include managing transport‑related administration, checking shipment documentation, maintaining the Transport Plan, and ensuring accurate alignment with Oracle Fusion. You are also responsible for Purchase Orders, goods receipts, invoice processing, while proactively resolving discrepancies with suppliers and internal stakeholders.
This position is ideal for someone who works practically and in a structured manner, enjoys hands‑on administrative work, and takes pride in supporting operational teams in a dynamic, international environment. This is primarily a site-based role at either Glentham or Wormslade with occasional travel between sites. There may be some opportunity for hybrid working.
Key responsibilities
Administration and operation:
- Front office duties on site: welcoming drivers, visitors, and contractors.
- Checking documentation for incoming and outgoing shipments.
- Managing and maintaining Transport Plan (co‑products, volumes, and pricing).
- Ensuring alignment between Transport Plan and Oracle Fusion.
- Data verification for mass balances and sustainability scores, in cooperation with the plant manager.
- Data collation and submission for GGSS, GGCS and ISCC (in collaboration with Plant Manager and Feedstock Manager)
Procurement and suppliers:
- Creating and managing Purchase Orders.
- Booking goods receipts.
- Reviewing and approving purchase invoices.
- Maintaining contact with suppliers, transporters, and contractors.
Invoicing:
- Invoicing of liquid CO2 (and other products).
- Follow‑up on outstanding invoices (accounts receivable management).
Process:
- Collaborate with the finance department to ensure a smooth purchase-to-pay process.
- Contributing to the setup and standardization of processes.
- Identifying bottlenecks and opportunities for improvement.
Profile
- Vocational education (administration or similar).
- Experience in administrative roles.
- Accurate, structured, and proactive.
- Strong communication skills.
- Experience with ERP systems.
- Good command of English.
What We Offer
- A competitive salary, aligned with your experience and skills.
- A supportive and inclusive work environment where your contribution and development are valued.
- 25 days of annual leave, plus Bank Holidays.
- A solid pension scheme to support your long‑term future.
- Flexible working hours to promote a healthy work‑life balance.
- Training and development opportunities, tailored to your career goals.
- A dynamic, international work environment where your contribution truly makes an impact.
Apply Now!
Join VIDA and take the next step in your career. Are you motivated to make an impact and ready to grow with a company committed to sustainability? We would be delighted to hear from you! Send your cv to Shiva Ahmadi (Sr. Talent Acquisition Specialist VTTI/VIDA) via imh@vtti.com
Hiring process
We invite you to take a look through our website to get an insight into our business, our values, our ambitions, and our people.
When you are ready to apply, the first step is simple: submit your application through our website or via LinkedIn. You will need to upload your resume and any other relevant documents specified in the job description, such as a portfolio. We also encourage you to write and upload a short cover letter explaining why you are a great fit for the role.
Do you already know someone at VTTI? If so, they may be open to sharing their experiences, answering any questions, and even introducing you as a referral candidate.
We embrace diversity, inclusivity and non-discrimination in our hiring practices, and are open to people of all backgrounds. We recognize that different applicants may have different needs, so feel free to share any support needs with our recruiter, for example due to any type of disability. It is in our interest to help you show us the best, most comfortable version of who you are.
Once we have received your application, our recruitment team will review it to see if your skills and experience align with the role.
If we think you could be a good fit, we may schedule a quick phone or video call to get to know you a little better. This is a chance for us to learn more about your background and for you to ask any questions you might have about the role or our company. We will also discuss your experience with the hiring manager or panel.
If we think you might be a better fit for a different position within our organization, now or in the future, we will contact you and discuss the opportunity and/or next steps.
If things go well during the initial screening, you will move on to the first interview.
We want this to be a two-way conversation—because this is also your opportunity to find out more about whether you would like to work with us and make VTTI the next step in your career. The process and the number of interviews depending on the seniority level and the location of the role. All candidates for the same position will follow the same process.
Depending on the role we might ask you to prepare a technical task or business case or ask you to complete a short personality assessment, a skills assessment, or a full day in-person assessment. The purpose of this is to give us a better sense of how you approach problem-solving, your leadership style and/or how you would apply your skills to the role.
You are also welcome to ask for an extra interview or an orientation day at the terminal or office, if you need further conversations or in-person experience to make your decision.
We value your time and effort and will do our utmost to provide feedback as quickly as possible.
Whether it’s an offer or constructive feedback, we will try to communicate clearly with you about the next steps.
If you are offered the role, be available to answer any questions you might have. We know that changing jobs is something you don’t do every day and is a major life event, so we’ll try to support you as well as we can.
Good luck, and we can’t wait to meet you!
